Submitting Application Documents
See important information below regarding submitting the official documents that are relevant to your application, such as domestic/ international official transcripts, international transcript evaluation/ translations, and language proficiency scores. You will be unenrolled in the program if you do not submit your documents by the time specified in your acceptance letter.
Submitting Transcripts
To apply to a program: You must submit transcripts of your academic work for all institutions from which you obtained a degree. You may upload a copy of your unofficial transcripts through the online application system. If you have a copy of your official transcripts, you can upload them.
If you are offered admission: You will be required to provide official final transcripts of all previous academic work to verify the information provided. Offers of admission are not binding until academic records are verified.
What is an Official Transcript?
The official transcript MUST come from the institution or the electronic delivery service. Applicants CANNOT simply email or upload scanned documents.
You must show your original school record for your coursework; transfer credits as indicated on another school’s transcript are not accepted. In addition, you are required to submit official transcripts from each school you have previously attended or are currently attending. Many schools take a number of weeks to fulfill transcript requests, so please plan accordingly.
In order for a transcript to be considered official, we require one of the following:
- Original hard copy mailed to ITMAT Ed directly from the issuing institution
- Copy with official stamp, seal, and/or embossed marking, and which arrives in a sealed envelope bearing the institution's stamp or seal (this may be sent from the applicant)
- Emailed transcript from an official electronic delivery service, such as Parchment or National Student Clearinghouse
Please do not submit:
- Copies, opened or unsealed envelopes, screenshots, or unofficial printouts
- Please do not send the original of an academic record that cannot be replaced.
If there are discrepancies between the self-reported academic work and official records, the offer of admission will be revoked. The school grading scale or other standards of evaluation, including minimum passing and failing marks and the definition of grades between them, should appear on official records or be provided as an attachment. You will be unenrolled in the program if you do not submit your official transcripts by the deadline designated in your acceptance letter.
How Do I Submit My Transcript(s) from Institutions in the U.S.
- Contact the institutions from which you obtained your degree.
- Please view the instructions from the institution(s) you attended to understand their specific process on how to request a transcript. Each instititution's process may be slightly different.
- Example: UPenn's Official Transcript Request page (Please Note: This is an example. You must see the institution from which you obtained your degree to request transcripts from that institution.)
- Request that your final official transcripts be sent electronically. This is the preferred method. Electronic submission of transcripts improves tracking and reduces processing time.
- Both Parchment and Student Clearinghouse transcript services have the option to send your transcripts to an individual.
- To ensure timely processing, please send your transcripts directly to Erika Callaghan at ITMATED@PennMedicine.Upenn.edu.
- Pay for your transcripts to be sent.
- Please email ITMATED@PennMedicine.upenn.edu if you need to submit paper transcripts.
What is the Policy for Submitting Transcripts from Instutions Outside of the U.S.
For each post-secondary institution you've attended outside the U.S., we require that you contact a member of the National Association of Credential Evaluation Services (NACES) to have a course-by-course evaluation of your non-U.S. transcript(s) sent directly from the NACES member to the ITMAT Admissions team. This evaluation should include course titles, grades received, GPA, and U.S. degree equivalency. We do not accept transcripts directly from institutions outside the U.S. nor English language translations of such transcripts. Any document uploaded as a transcript for an institution outside of the U.S. without the NACES course-by-course evaluation will not be reviewed and your application will be considered incomplete.
How to request and submit your international transcripts evaluation:
The evaluating agency will provide instructions for how to request and submit the required academic documents for review, and the process can take several weeks to complete, so we encourage you to begin this process at least 8 weeks in advance of the application deadline.
- In order to ensure timely processing, please indicate that the evaluation be sent directly to Erika Callaghan at ITMATED@PennMedicine.Upenn.edu.
- We recommend using Certifile but many of our applicants have been successful using:
English Language Proficiency Test Score Submission
Applicants whose native language is not English are required to take an English proficiency exam (either the TOEFL or the IELTS); this requirement is waived for applicants who have or will have obtained a degree from a US or other English-instructed institution. There are no minimum score requirements. In order for your application to be considered complete, official TOEFL or IELTS score reports must be received by the ITMAT Ed office.
We do not accept Duolingo test scores.
How to submit: (Details on this process are still pending as of 05/22/2025. Please check back.)
General FAQs
Can I email you scanned copies of my transcript?
The transcripts MUST come directly from the institution you attended or an electronic document service.